GLOSSARY
TABLE OF CONTENTS
- GLOSSARY
- 1.OVERVIEW
- 2. GETTING STARTED
- 3. CREATING USER
- 4. CREATING ADB USER
- 5. APPLICATION PROCESSING FOR FORM A BY THE APPROVED DEALER BANKS
1.OVERVIEW
The Trade Monitoring System(TRMS) is a web portal designed and developed for the automation of CBN foreign exchange trade related processes. It’s a multi-stakeholder platform comprising different portals for the various users. The 2 different portals include:
Applicant portal
Authorized Dealer Bank (ADB) portal
The TRMS automates three distinct processes which include:
Form A - Invisible Trades
Form NCX - Non-Commercial Exports
Form NXP - Commercial Exports
2. GETTING STARTED
2.1 Logging into the TRMS
Navigate to the adb portal using the URL: https://www.adb.tradesystem.gov.ng
The login page will be displayed, please see Figure 1.
Figure 1: Adb login page
Enter your username (email) and password.
The system sends One-Time-Password (OTP) to your email, please see figure 2.
Enter the OTP and click on submit.
OTPs expire after 180 seconds. If it expires, you can request for a new one.
Figure 2: OTP page request
Admin has been logged into the system, please see figure 3.
Figure 3: Adb home page
3. CREATING USER
3.1 Overview
In order to process an application the admin will need to create a user. This involves logging into the Admin portal. Creation of users depends on the form that is to be processed for a form A /Form NCX the admin will need to create the following users.
Form A
AUTHORIZED DEALER BANK (ADB)
AUTHORIZED DEALER BANK DISBURSEMENT (ADB DISBURSEMENT)
Form NCX
AUTHORIZED DEALER BANK (ADB)
NIGERIA CUSTOMS SERVICE (NCS)
SHIPPING LINE
NOTE: Every stage has a two level authentication process which are referred to as the Reviewer and Supervisor.
3.2 Creating users
An Admin logs into the admin trade system portal using the url;https://www.admin.tradesystem.gov.ng
On the Trade Tab the admin clicks on users. please see figure 4
Figure 4: user home page
The admin clicks on create user which is located at the right hand side of the page. Please see figure 5.
Figure 5: create user
When creating users the system will require the following information are filled correctly
Contact details,please see figure 6
Last name
First name
Phone number
Organisation
Organisation type; you select ADB.
User Details
Username (Email); the Admin puts an email that is similar to the email used to login. Gmail is preferable.
Role;the Admin selects the role of the user they are creating.
Fig 6:Creating User
4. CREATING ADB USER
ADB(Authorized Dealer Bank)
The bank is in charge of the application processing,when filling your form the bank you choose is where your application goes for processing, the Admin logs into the admin portal to create ADB users. This process is divided into two which are;
The ADB Reviewer
The ADB Supervisor
The ADB Reviewer:The reviewer looks at the form to be sure it was filled out correctly, the reviewer recommends for Approval or for Rejection. The Supervisor would either accept the reviewer's action or request for modification.
Steps involved
To create the ADB Reviewer the Admin logs into the Admin portal.
The Admin clicks on the user, please see figure 6.
The system takes you to a page where you can create users.
The Admin clicks on create user,please see figure 7.
The system displays a page where the Admin can input;
Contact details
Organisation
User Email
Role
Under contact Admin input their first and last Name,please see figure 6.
Under organisation Admin selects Authorized Dealer Bank ,please see figure 7.
Fig 7: Selecting organisation type
The admin also selects the prefered Bank under organisation, please see figure 8
Fig 8: selecting organisation
Under Email the Admin puts an email that is similar to the email used to login. Gmail is preferable. Please see figure 9
Figure 9: inputting Email & selecting Role
Under Role the Admin selects FI_REVIEWER,please see figure 9.
Admin submit.
Fig 10:FI_REVIEWER created
Authorized dealer Bank reviewer is created.
5. APPLICATION PROCESSING FOR FORM A BY THE APPROVED DEALER BANKS
The banks use the url www.adb.tradesystem.gov.ng/login to access the system.
After the applicant fills a form and submits successfully the form is sent to the bank for processing at this stage the form is now an application and upon validation by the bank, a Form number is automatically generated for this application.
As the processing bank has a 24 hours window to process the application on your queue or it will amount to an SLA breach.
NOTE: Every stage has a two level authentication process which are the Reviewer and Supervisor.
For more information click HERE to see the stages for a Form
This section of the document describes the two roles of the ADB actors in the Form process.
ADB Approval
ADB Disbursement
5.1.Authorized Dealer Bank Approval
This is the initial validation of the Form NCX application done by the bank actors;
The ADB Reviewer
The ADB Supervisor
This process entails reviewing the application and all the information provided by the applicant and validating the authenticity of the documentation provided. The approver, the ADB reviewer can either approve or reject the application requesting update from the applicant. The ADB supervisor can also approve the reviewer's action or request for a modification.
The ADB Reviewer:The reviewer looks at the form to be sure it was filled out correctly, the reviewer recommends for Approval or for Rejection. The Supervisor would either accept the reviewer's action or request for modification.
Steps involved
Login into adb the portal.
Click on the form type “FORM NCX” at the top of the home page,please see figure 11.
Fig 11:ADB Reviewer HOME PAGE
It takes you to the page where you have the pending applications and processed applications.
selecting an application to act on.
To act on a pending application click on the application number as shown in the figure above or input the application number in the field provided and click on search .
It takes you to a page where you review the application and ensure that all the information in the application is correct and valid.
Scroll down to the bottom right of the page,Click on the yellow “input” button. Please see figure 12.
Fig 12: process of acting on an application
A Page where you can either accept or reject applications.
Fig 13: Reviewer acting on an application
Select recommend for Approval or recommend for Rejection please see figure 13.
Submit the application
It goes to the Supervisor to be acted upon
The ADB Supervisor: Once the Supervisor accepts the reviewer's actions, it would go to the Next stage which is the ADB Disbursement Reviewer. In the case where the supervisor requests for reviewers modification, it will go back to the ADB reviewer to review. If rejected by the reviewer it goes back to the applicant.
Steps involved
Login into adb the portal.
Click on the form type “FORM NCX” at the top of the home page,please figure 14
Fig 14:ADB Supervisor Home page
It takes you to the page where you have a pending Application and processed application.
Fig 15: selecting an application to act on
To act on a pending application click on the application number as shown in figure 20 above or input the application number in the field provided and click on search .
It takes you to a page where you review the application and ensure that all the information in the application is correct and valid.
Scroll down to the bottom right of the page,Click on the yellow “input” button. Please see figure 16
Figure 16: form view for form NCX
A form approval page where you can either accept reviewers action or request reviewers modification comes up. Please figure 17
Submit the application.
If it was approved, the stage should read NCS REVIEWER, if it was rejected, the stage should read Rejected_ADB_reviewer and it is on the applicants queue to make corrections.
If the supervisor requested reviewers' modification action,it goes back to the ADB Reviewer.