GLOSSARY
TABLE OF CONTENTS
- GLOSSARY
- 1.OVERVIEW
- 2. GETTING STARTED
- 3. CREATING USER
- 4. APPLICATION PROCESSING FOR FORM A BY THE APPROVED DEALER BANKS
- 5. PARTIAL DISBURSEMENT
1.OVERVIEW
The Trade Monitoring System (TRMS) is a web portal designed and developed for the automation of CBN foreign exchange trade related processes. It’s a multi-stakeholder platform comprising different portals for the various users. The 2 different portals for form A include:
Applicant portal
Authorized Dealer Bank (ADB) portal
The TRMS automates three distinct processes which include:
Form A - Invisible Trades
Form NCX - Non-Commercial Exports
Form NXP - Commercial Exports
2. GETTING STARTED
2.1 Logging into the TRMS
Navigate to the adb portal using the URL: https://www.adb.tradesystem.gov.ng
The login page will be displayed, please see Figure 1.
Figure 1: Adb login page
Enter your username (email) and password.
The system sends One-Time-Password (OTP) to your email, please see figure 2.
Enter the OTP and click on submit.
OTPs expire after 180 seconds. If it expires, you can request for a new one.
Figure 2: OTP page request
Admin has been logged into the system, please see figure 3.
Figure 3: Adb home page
3. CREATING USER
3.1 Overview
In order to process an application the bank admin will need to create a user. This involves logging into the Adb portal as a bank admin user. Creation of users depends on the form that is to be processed, for a form A /Form NCX the admin will need to create the following users.
Form A
AUTHORIZED DEALER BANK (ADB)
AUTHORIZED DEALER BANK DISBURSEMENT (ADB DISBURSEMENT)
Form NCX
AUTHORIZED DEALER BANK (ADB)
These users will also need to process the NCX application;
NIGERIA CUSTOMS SERVICE (NCS)
SHIPPING LINE
Please note: Every stage has a two level authentication process which are referred to as the Reviewer and Supervisor.
3.2 Creating users
An Admin logs into the adb trade system portal using the url;https://www.adb.tradesystem.gov.ng
On the Trade Tab the admin clicks on users. please see figure 4
Figure 4: user home page
The admin clicks on create user which is located at the right hand side of the page. Please see figure 5.
Figure 5: create user
When creating users the system will require the following information are filled correctly
Contact details, please see figure 6
Last name
First name
Phone number
User Details
Username (Email); the Admin inputs the users email.
User Role; the Admin selects the role of the user they are creating.
Fig 6: Creating User
4. APPLICATION PROCESSING FOR FORM A BY THE APPROVED DEALER BANKS
The banks use the url www.adb.tradesystem.gov.ng/login to access the system.
After the applicant fills a form and submits successfully the form is sent to the bank for processing at this stage the form is now an application and upon validation by the bank, a Form number is automatically generated for this application.
As the processing bank has a 24 hours window to process the application on your queue or it will amount to an SLA breach.
Please note: Every stage has a two level authentication process which are the Reviewer and Supervisor.
For more information click HERE to see the stages for a Form
This section of the document describes the two roles of the ADB actors in the Form process.
ADB Approval
ADB Disbursement
4.1.Authorized Dealer Bank Approval
This is the initial validation of the Form A application done by the bank actors;
The ADB Reviewer
The ADB Supervisor
This process entails reviewing the application and all the information provided by the applicant and validating the authenticity of the documentation provided. The approver, the ADB reviewer can either approve or reject the application requesting update from the applicant. The ADB supervisor can also approve the reviewer's action or request for a modification.
The ADB Reviewer: The reviewer looks at the form to be sure it was filled out correctly, the reviewer recommends for Approval or for Rejection. The Supervisor would either accept the reviewer's action or request for modification.
Steps involved
Login into adb the portal.
Click on the form type “FORM A” at the top of the home page, please see figure 11.
Fig 11:ADB Reviewer HOME PAGE
It takes you to the page where you have the pending applications and processed applications.
Selecting an application to process
To process a pending application click on the application number as shown in the figure above or input the application number in the field provided and click on search .
It takes you to a page where you review the application and ensure that all the information in the application is correct and valid.
Scroll down to the bottom right of the page, Click on the yellow “input” button. Please figure 12.
Fig 12: process of acting on an application
A Page where you can either accept or reject applications.
Fig 13 Reviewer acting on an application
Select recommend for Approval or recommend for Rejection please see figure 13
Submit the application
It goes to the Supervisor to be acted upon
The ADB Supervisor: Once the Supervisor accepts the reviewer's actions, it would go to the Next stage which is the ADB Disbursement Reviewer. In the case where the supervisor requests for reviewers modification, it will go back to the ADB reviewer to review. If rejected by the reviewer it goes back to the applicant.
Steps involved
Login into adb portal.
Click on the form type FORM A at the top of the home page,please figure 14
Fig 14:ADB Supervisor Home page
It takes you to the page where you have a pending Application and processed application.
Fig 15: selecting an application to process
To process a pending application click on the application number as shown in figure 15 above or input the application number in the field provided and click on search .
It takes you to a page where you review the application and ensure that all the information in the application is correct and valid.
Scroll down to the bottom right of the page, click on the yellow “input” button. Please see figure 16
Fig 16:processing a form A
A form approval page where you can either accept reviewers action or request reviewers modification comes up. Please figure 17
Fig 17:ADB Supervisor acting on an application.
Submit the application.
If it was approved, the stage should read ADB Disburser Reviewer, if it was rejected, the stage should read Rejected_ADB_reviewer and it is on the applicants queue to make corrections.
If the supervisor requested reviewers' modification action, it goes back to the ADB Reviewer.
4.2 ADB Disbursement
This section of the document explains the process involved in disbursement of funds. This process of the disbursement of funds is also divided into two actors:
The ADB Disbursement Reviewer
The ADB Disbursement Supervisor
The ADB Disbursement Reviewer: After the form has been approved by the ADB supervisor, the ADB Disbursement Reviewer also reviews the application and the information provided and inputs the amount available for disbursement. After the ADB disburser Reviewer enters the disbursement information into the system, the application moves to the ADB Disbursement Supervisor for approval.
Form for more information click HERE to see the stages for Form A
Steps involved
Login into adb portal.
Click on the form type FORM A at the top of the home page,please see figure 18 below
Fig 18: ADB Disbursement Home page
It takes you to the dashboard where you have a pending Application and processed application.
To process a pending application click on the application number as shown in figure below or input the application number in the field provided and click on search .
It takes you to a page where you review the application and ensure that all the information provided is correct and validated.
Scroll down to the bottom right of the page,Click on the yellow “input” button. Please see figure 19.
Fig 19: Process of Acting on an application
The approval page where you can either accept or reject application comes up and you can fill in the disbursement information as requested. please see figure 20
Fig 20: ADB Disbursement Reviewer acting in an application
Submit the application
If it was approved, the stage should read ADB Disburser Supervisor.
The ADB Disbursement Supervisor: The ADB disbursement supervisor reviews the application after it has been reviewed by the reviewer. The supervisor can approve reviewers action or request for reviewers modification .If approved, then actual disbursement or payment can be made and if the supervisor requests for reviewers modification, the application goes back to the ADB disburser Reviewer.
Steps involved
Login into adb portal.
Click on the form A on the TRMS home page.
It takes you to the dashboard where you have pending Application and processed application.please see figure 21
Figure 21 : selecting an application to process.
To process a pending application click on the application number as shown in figure 21 or input the application number in the field provided and click on search .
It takes you to the form view page where you review the application and ensure that all the information provided is correct and validated.
Scroll down to the bottom right of the page and click on the yellow “input” button. Please see figure 22
Fig 22: process of acting on an application
A form approval page where you can either accept reviewers action or request reviewers modification comes up, select the right one and you click on submit. Please figure 23.
Fig 23: ADB Disbursement Supervisor acting on an application.
If it was approved, the stage should reach COMPLETE, if it was rejected, the stage should read rejected_ADB_disbursement_reviewer and it is on the applicant’s queue to make corrections.
If the supervisor requested reviewers' modification action, it goes back to the ADB_disbursement_reviewer.
Please note: After each stage of processing, the applicant will be sent an email notifying him/she that their application has been processed and has been sent to the next stage.
5. PARTIAL DISBURSEMENT
This section of the Application is where the ADB DIsbursement officers can now approve and disburse a percentage of the amount requested at a time and disburse the balance at a different time. This is not available for BTA and PTA applications. Here two actors act on the application:
ADB_Disbursement Reviewer
ADB_Disbursement Supervisor
5.1 ADB_Disbursement Reviewer
ADB_Disbursement Reviewer looks at the form filled in checks to ensure the form is not a BTA/PTA. They also look at the amount requested and check if they have the amount requested to Disburse, if it's not available they give a partial disbursement to the applicant.
Steps involved
ADB_Disbursement Reviewer logs into the ADB portal
Clicks on Form A form the Dashboard, please see the figure below
A page where you can see pending and processed application please see the figure below
Click on the form number which u wish to act on, a page where the Reviewer can act on the application comes up
Reviewer clicks on the yellow input button at the bottom right, please see figure below
A page where the reviewer can input the amount available for Disbursement and other beneficiary information comes up. Please see the figure below
The reviewer fill the information and Submits
The application goes to the Supervisors for Approval.
Please note: when processing a partial disbursement the Reviewer should not click on ‘yes’ under the section that requests if disbursement should close out, until the total amount requested by the applicant has been disbursed.
5.2 ADB_Disbursement Supervisor
ADB_Disbursement Supervisor looks at the form filled in checks to ensure the form is not a BTA/PTA. They also look at the amount to be disbursed and check if they have the amount requested to Disburse.if available they approve.
Steps involved
ADB_Disbursement Supervisor logs into the ADB portal
Clicks on Form A form the Dashboard, please see the figure below
A page where you can see pending and processed application please see the figure below
Click on the form number which u wish to act on, a page where the Supervisor can act on the application comes up
Supervisor clicks on the yellow input button at the bottom right, please see figure below
A page where the Supervisor can either Accepts Reviewer Action or Requests Reviewer Modification, supervisor accepts and Submits. Please see the figure below
If all Disbursements have been made the form stage should read Completed.
But if the ADB_Disburment officers still need to make another disbursement on the application the stage should read ADB_Disbursement Reviewer.
For more information click HERE to see the stages for a Form