TABLE OF CONTENTS
1. Overview
The Trade Monitoring System (TRMS) is a web portal designed and developed for the automation of CBN foreign exchange trade related processes. It’s a multi-stakeholder platform comprising different portals for the various users. The 3 different portals include:
Applicant portal
Authorized Dealer Bank (ADB) portal
Stakeholder portal
The TRMS automates three distinct processes which include:
Form A - Invisible Trades
Form NCX - Non-Commercial Exports
Form NXP - Commercial Exports
This training manual focuses on the Form NCX process and is aimed to help the various users understand how to fill out or process an application.
1.1 Form A Process Overview
Form A focuses on invisible FOREX trades such as BTA, PTA and professional fees. There are only 2 stakeholders involved in this process; the Applicant and the Bank. See figure 1.
Figure 1: Illustration of Form A Process
1.2 Form NCX Process Overview
Form NCX focuses on non-commercial trades such as samples and movement of personal effects. There are only 4 stakeholders involved in this process; the Applicant, the Bank, the NCS and the Shipping Line. See figure 2.
Figure 2: Illustration of Form NCX Process
2. GETTING STARTED
2.1 Registration
Navigate to the applicant portal using the URL: https://www.tradesystem.gov.ng
The login page will be displayed, please see Figure 3.
If you already have an account you login with your email and password.
If you do not, you click on Register Now (see Figure 3).
Figure 3: Login Page
When you click on Register Now it takes you to the Registration Page. Please see figure 4.
If registering as an organisation, select organisation and input your TIN number.
If registering as an individual, select individual and input your BVN.
Figure 4: Registration Page
The system sends One-Time-Password (OTP) to your email which you used to register your BVN or TIN. Please see figure 5.
Figure 5: OTP Request Page
Check your registered email and input the OTP in the field provided.
The TRMS will take you to a page where you can create your password.
Input your desired password and confirm the password. Pls see figure 6.
Figure 6: Reset Password
An activation link is sent to your Email.
Click on the link to activate your account.
Please NOTE that it’s important your account is activated within 8 hours of receiving the link or it will be disabled.
After this has been done the applicant can login into the TRMS using their email and password created.
2.2 Logging into the TRMS
Navigate to the applicant portal using the URL: https://www.tradesystem.gov.ng
The login page will be displayed, please see Figure 3.
Enter your username (email) and password, please see figure 3.
The system sends One-Time-Password (OTP) to your email, please see figure 5.
Enter the OTP and click on submit.
OTPs expire after 180 seconds. If it expires, you can request for a new one.
Applicant has been logged into the system, please see figure 7.
Figure 7: Logging into the TRMS
3. COMPLETING A FORM NCX
3.1 Overview
The form NCX is a form used by an applicant for Non commercial export.
In a situation where an individual or company wants to move their furniture or books due to the fact that they are relocating to another country they fill this form. The form is processed by 3 stages namely:
AUTHORIZED DEALER BANK(ADB)
NIGERIA CUSTOM SERVICE (NCS)
SHIPPING LINE
NOTE: Every stage has a two level authentication process which are referred to as the Reviewer and Supervisor.
3.2 Completing a form NCX Application
An Applicant Logins into the tradesystem using the url www.tradesystem.gov.ng/login
On the Trade service tab the applicant click on form NCX see fig 8
Figure 8; NCX Home page
Click on Start a New application
Click on Next at the bottom right of the page.
The following fields must be properly filled;
Goods and Financials; the information of the goods or cargos that will be exported is inputed here.
Estimated value of goods
Product name/ HS code
Description of Good
Unit of measurement
Packaging mode
Quantity
Net weight
Gross weight
Figure 9; Goods & Financial information
Shipment Details; the information of the recipient of the goods or cargo is inputed here.
Consignee's Name
Address Line 1
City
State
Consignee's Phone
Consignee's Email
Consignee's Country
Shipment Purpose
Port of Shipment
Destination Country
Port of Discharge
Expected Shipment Date
Shipping Line
Figure 10: Shipment Information
Bank Details
Processing Bank
Name
Branch
Naira Account Number
Figure 11:Bank Details Information
ATTACHMENTS
Attach Documents
Please NOTE Documents can be in PDF/JPG/PNG/TIFF form and should not be more than 1.99mb. See figure 12
Figure 12: Attachment of document
PREVIEW OF A FORM
Applicants can preview their Forms before submission by clicking on the preview tab at the top right of the page.After the applicant previews their form they can submit their form. See fig 13
Figure 13: previewing of a form
After Applicant fills all the fields he/she submits a Form.
Please NOTE
An Email will be sent to the Applicant after the applicant submits a form Notifying them that their application is being processed.
3.3 AMENDMENT OF A FORM
This section of the application is where the applicant can amend a form or application, if the need be. For an amendment of an application, application will be at the NCS stage.
To amend a form Applicants are required to login to TRSM Applicant portal and search for the application they intend on amending. Using the url www.tradesystem.gov.ng/login .
An application must be validated by the Bank before an amendment can be initiated on it.
Applicant clicks on history.
Applicant clicks application number. See figure 14 below.
Figure 14 : Applicant clicks on history
Figure 15 :Amendment of an application
Applicant clicks on the green Action at the top right of the page.
To amend Applicant clicks on Amend.
System takes you to a page where the applicant input the reason for amendment.
After input of a reason for amendment, the applicant clicks on next.
Applicants make the necessary changes which are limited to certain fields and submit.
ATTACHMENTS
Applicant attached document showing the reason for amendment .
Please NOTE, documents can be in PDF/JPG/PNG/TIFF form and should not be more than 1.99mb.
Applicants will get an email notifying them of the application amendment and submit.
Application goes to AMEND TED REVIEWER.
3.4 CANCELING A FORM NCX
This section of the application is where applicants can initiate the cancelation of an application. A form can be cancelled before validation by the bank and after the validation. To request cancellation, the applicant needs to login into the applicant portal.
A form can be cancelled at any stage before SGD is issued.
For a form NCX the applicant can cancel❌the form by just clicking on the green Action button at the top right of the form view page.
A form cancelled before the initial validation by the bank is subject to approval by the processing bank, while an application cancelled at a stage after the initial validation by the bank is subject to approval by TED.
Figure 16: Cancellation of an application
System takes the applicant to a page where the Applicant gives a reason for the cancellation❌.
Applicant inputs the reason for cancellation❌and attach supporting documents.
ATTACHMENTS
Attach Documents
Please NOTE, documents can be in PDF/JPG/PNG/TIFF form and should not be more than 1.99mb.
Applicants submit.
An Email will be sent to the Applicant notifying them that their cancellation request for their application has been approved or rejected.
3.4 . UPDATING A REJECTED FORM NCX
This section of the application is where the applicant can update an application. For an application to be updated, after it has been rejected by the bank, the applicant can pull up the form and click on the input button at the bottom of the page and update the necessary information and submit. An Email will be sent to the applicant.
Steps involved
An Applicant logs into the Applicant portal using the url:www.tradesystem.gov.ng/login
Applicant clicks on from NCX and clicks on history.
Applicant select Saved Forms.
Applicants click on the form they want to update.
Applicant clicks on the Green Action button at the top right of the page. Please see the figure below.
Form NCX update process
Applicant clicks update.
The system takes the applicant to a page where they can update their application.
When the applicant is done updating, they submit their application.
.
3.5 DOCUMENT UPLOAD
This section of the application is where the applicant can upload documents. When an applicant Amends or Cancels an application it is required that the applicant upload a document showing the reason for amendment or cancelation, also an applicant can upload additional documents at any time. Please NOTE, documents can be in PDF/JPG/PNG/TIFF form and should not be more than 1.99mb.
4. APPLICATION PROCESSING FOR FORM NCX
www.adb.tradesystem.gov.ng/login After the applicant fills a form and submits successfully the form is sent to the bank for processing after this stage the form is now an application as it will be issued an application number.
Please NOTE: Every stage has a two level authentication process which are referred to as the Reviewer and Supervisor.
This section of the document is divide into 3:
ADB
NCS
SHIPPING LINE
For more information
For more information click HERE to see the stages for Form NCX
4.1 Authorized Dealer Bank (ADB)
The bank is in charge of the application processing,when filling your form the bank you choose is where your application goes for processing. This process is divided into two which are;
The ADB Reviewer
The ADB Supervisor
The ADB Reviewer:The reviewer looks at the form to be sure it was filled out correctly, the reviewer recommends for Approval or for Rejection. The Supervisor would either accept the reviewer's action or request for a modification.
Steps involved
Login into adb the portal.
Click on form NCX from the TRMS Tab.Please see fig 17
Figure 17: ADB homepage
It takes u to page where u have pending and processed applications see figure 18
Figure 18: selecting an application
To process a pending application click on the application number as shown in figure 18
It takes you to a page where you review the application and ensure that all the information in the application is correct.
Scroll down to the right and side of the page,you will see a yellow button with “input” written on it
Page where you can either accept or reject an application comes up.
Process the application.
Submit the application.
It goes to the Supervisor to be processed.
The ADB Supervisor:Once the Supervisor accepts the reviewer's actions, it would go to the Next stage which is the ADB Disbursement Reviewer. If rejected it goes back to the ADB supervisor.
Steps involved
Login into the adb portal.
Click on the form you wish to process.
It takes you to the page where you have a pending Application and processed application.
To process a pending application click on the application number.
It takes you to a page where you look at the application and ensure that all the information in the application is correct.
Scroll down to the right and side of the page,you will see a yellow button with “input” written on it.
A Page where you can either accept or reject an application.
Submit the application
The application is sent to NCS
4.2. NIGERIA CUSTOM SERVICE(NCS)
NCS portal can be accessed by using the url www.stakeholders.tradesystem.gov.ng/login
The NCS is the organisation that inspects the goods and ensures that goods to be exported match the details written on paper,after inspecting and everything checks out they issue an SDG.
NCS REVIEWER
NCS SUPERVISOR
For more information
For more information click HERE to see the stages for Form NCX
NCS REVIEWER
The Reviewer inputs the SGD information after inspection.
Steps involved
Here two actors get to work on the form that is the NCS Reviewer and the Supervisor.
Reviewer stage see figure 20
Figure 20:NCS Reviewer acting on a Form
The Reviewer gets to inspect the goods and issues an SGD if all information provided corresponds with the goods after inspection.
The supervisor either accepts the reviewer’s action or requests for modification. See figure 21.
Figure 21:NCS Reviewer acting on a Form
If accepted by the supervisor he submits.
It goes to the next stage which is the shipping line stage for issuance of BoL(Bill of lading).
NCS SUPERVISOR
The supervisor either accepts the reviewer’s action or requests for modification.If the Reviewers recommends approval and the supervisor accepts Reviewers action, it goes to the next stage which is the shipping line stage for issuance of BoL
If the reviewer recommendation is for the form to be rejected, and the supervisor accepts the reviewer’s action, the form goes back to the applicant for an update.
Steps involved
Supervisor logs into the stakeholders portal
Click on NCX Form
Select the application you intend to work on.
The supervisor either accepts the reviewer’s action or requests for modification.
If the Reviewers recommend for approval and the supervisor accepts Reviewers action, it goes to the next stage which is the shipping line stage for issuan ce of BoL
For more information click HERE to see the stages for Form NCX
4.3. SHIPPING LINE
Shipping line portal can be accessed by using the url www.stakeholders.tradesystem.gov.ng/login
The shipping line is in charge of issuing the Bill of Lading (BoL).On this portal two actors are required to process an application.
Shipping line Reviewer
Shipping line Supervisor
Shipping line Reviewer
The Reviewer issues BoL if all information checks out properly.
Steps involved
Here two actors get to work on the form that is the Reviewer and the Supervisor.
The Reviewer gets to inspect the goods and issue a BoL if all information checks out properly. See figure 22
Figure 22: Reviewer acting on an application
After inputting the bill of lading information, , the form is sent to the Supervisor.
Shipping line Supervisor
The supervisor accepts/rejects the recommendation from the reviewer. See figure 23
Figure 23: supervisor acting on an application
Steps involved
Supervisor logs into the Stakeholders portal
Select NCX form.
Selects the application see figure 24
Figure 24: selecting an application to work on
Clicks on the application they intend to work on.
System pulls up the form view page, and the user clicks on the input button.
System takes them to a page where he/she can accept or request for a modification.
After approval by the Supervisor the shipment is sent.
Application is completed.
Please NOTE: After each stage of processing, the applicant will be sent an email notification that their application has been processed and all transactions completed.
